The University of Tennessee, Knoxville

Tennessee County Municipal Advisory Service

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Basic Steps in Records Management Process

Reference Number: MTAS-466
Tennessee Code Annotated
Reviewed Date: January 31, 2009

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Whether or not you realize it, you already have a records management program.  The problem is, it may be doing more harm than good. If your records are filed in a haphazard manner, if you don’t know exactly what you have and where you have it, if it takes you too long to find what you need, if your office space is packed to the ceiling with file cabinets and boxes, if records are stored in cabinets and boxes, if records are stored in unsuitable locations, if you throw away records too soon, or if you don’t destroy records often enough, you could benefit from spending a little time, effort and resources on implementing a beneficial records management program for your office.

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