The University of Tennessee, Knoxville

Tennessee County Municipal Advisory Service

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Redaction Process

Reference Number: MTAS-448
Tennessee Code Annotated
Reviewed Date: March 22, 2013
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The question of the necessity for redaction is often difficult. Otherwise public documents contain smaller fragments of confidential information, which does not negate the openness of the rest of the document. It is the duty of the municipality, wherever possible, to redact the confidential information before providing the remaining public information to the requester.

While there is no specific time frame for completing redaction, it should be undertaken as quickly as possible without any unnecessary delay in public access. In most cases, the records custodian can determine what information to release. In cases of voluminous requests or uncertainty, the city recorder and/or the city attorney may need to be consulted. When the determination as to release cannot be made within one working day, the requester should be notified in writing of the specific reason for delay and the approximate time frame for completion.